Your Roadmap from Spreadsheet Chaos to Compliance

Go from disorganized IT chaos to a trusted, organized state. Demonstrate security readiness to clients and auditors β€” without being an expert.

Step-by-step guidance that doesn't overwhelm
Built by IT pros, specifically for small businesses
AI-powered search finds any device, doc, or credential in seconds
No credit card required β€’ 14-day free trial β€’ Setup in minutes
Asset Tracking

Everything You Need to Be Security Ready

We guide you step-by-step from scattered documentation to organized, audit-ready IT operations. No expertise required.

With IT Folder, you get:

Complete Asset Intelligence

Track devices, networks, VMs, racks/shelves & IPs. Auto-pull Dell/Lenovo/HP warranties; monitor SSL certificates; scan open ports.

Email Security Health

Built-in SPF, DKIM & DMARC verification to reduce spoofing and deliverability issues.

Password Vault + Dark Web Monitoring

Store credentials securely with two-factor codes, track access, and get alerted when passwords are breached.

Network Diagrams & Documentation

Mermaid diagrams, rack views, and Markdown+ docs with smart @-references to any asset or record.

Operational control, out of the box

"AI-powered search finds the exact device, doc, or credential in seconds."
"Standardized onboarding/offboarding with Procedures & checklists."
"ITSM with incidents, problems, changes & SLAs β€” plus Zendesk integration."
"Policies, controls, risks & heatmaps to stay audit-ready."
"Budgets, subscriptions, expenses & projects β€” see where your IT dollars go."

Reduce time-to-resolve by centralizing knowledge, credentials, diagrams, and workflows in one system.

Without IT Folder, your team struggles with:

Information Chaos

Passwords scattered in multiple locations, network diagrams buried in email threads, vendor contracts lost in various systems

Crisis Downtime

Hours wasted searching for server credentials while your business operations grind to a halt

Knowledge Silos

Critical information locked in employees' heads, vanishing when team members leave the company

Financial Blindspots

Surprise renewals and forgotten subscriptions bleeding your budget dry

Sound familiar?

"How do I get the new hire set up with all their accounts?"
"Where did we document the WiFi setup process?"
"When does our domain expire again?"
"Who has the admin password for our email server?"
"How much are we spending on software subscriptions?"

The productivity killer: IT teams waste 30% of their time hunting for information instead of solving problems and driving innovation.

IT Operations & Security

Run and protect your IT foundation.

Asset Tracking

Asset Tracking

Monitor devices, networks, VMs, and cloud storage with compliance status, risk scores, and auto warranty checks for Dell, Lenovo, and HP computers.

Network & Infrastructure Tools

Network & Infrastructure Tools

Diagram networks, use Mermaid diagrams, manage racks & shelves, monitor SSL Certificates, verify SPF/DMARC/DKIM, and scan open ports for proactive security.

Keys

Key Management

Securely store passwords & secrets with two-factor codes and dark web monitoring. Know when credentials are viewed and when passwords are compromised.

Documentation & Procedures

Capture knowledge. Standardize processes. Work smarter.

Documentation Hub

Markdown +

Turn tribal knowledge into a searchable KB with @-tag linking for all your IT assets and documents.

Procedures

Procedures

Standardize onboarding/offboarding and recurring workflows with task assignment and progress tracking.

AI-Powered Documents
AI-POWERED

Intelligent Search

Find any device, document, or credential instantly with natural-language AI search. Local models by default, or connect OpenAI for enhanced capabilities.

Service, Compliance & Finance

Stay compliant, manage change, and master your IT spend.

IT Service Management

IT Service Management (ITSM)

Streamlined ITSM with issue logging, problem tracking, change request workflows, configurable SLAs, and seamless Zendesk ticket integration.

Compliance & Risk Center

Compliance & Risk Center

Create Policies and Controls, Contracts, and risk assessments. Generate reports and monitor risk heatmaps with continuous compliance checks.

Financial Intelligence

Finance Intelligence

Track subscriptions, services, expenses, projects, compensations, and create budgets that have comparisons to industry spending.

Seamless Integrations

Connect IT Folder with your existing tech stack for a unified, streamlined workflow that works with your current tools.

Enterprise-Grade Security

Your sensitive IT data deserves the highest level of protection. We've built security into every layer.

Bank-Grade Encryption

Military-grade encryption for all sensitive data at rest.

Dedicated Data Keys

Each sensitive field gets its own encryption key, automatically managed and rotated.

Two-Factor Authentication

Secure every login with time-based one-time passwords via authenticator apps.

Encrypted Storage

Every account gets dedicated, encrypted storage for documents and files.

US-Based Data Centers
Daily Encrypted Backups
SSO & Passkeys Support
Dark Web Monitoring

Simple Pricing

Everything included. One easy price.

IT Folder
Your Roadmap from Spreadsheet Chaos to Compliance
$60/mo
Platform baseline (first user included)
+ $20/month per additional user
14 days free β€’ No credit card required
  • Asset Tracking
  • Network & Infrastructure Tools
  • Key Management
  • Markdown and AI-Powered Documents
  • Procedures
  • IT Service Management (ITSM)
  • Financial Intelligence
  • Compliance & Risk Center
  • Seamless Integrations
  • SSO + Passkeys Support

Frequently Asked Questions

Addressing your concerns about security, data management, and platform functionality.

We use AES-256 with AWS KMS keys for encryption; sensitive fields (such as keys and licenses) each have their own dedicated data encryption key, managed and rotated via AWS KMS.

Your data is stored in secure, U.S. West Coast datacenters. Access is strictly limited to the IT Folder support team, and only when necessary to resolve a technical issue. No third party β€” including vendors, partners, or advertisers β€” has access to your tenant. We never sell, share, or use your data for marketing purposes.

Yes. We support TOTP-based 2FA (e.g. Google Authenticator, Authy). Every login can be secured with a time-sensitive code in addition to your password.

Yes. Every file and photo you upload is stored in your own dedicated, encrypted S3 bucket, protected with AES-256 encryption and managed through AWS KMS. Your data stays encrypted at rest and in transit, and is only decrypted in memory at the exact moment you view it. No one β€” not even our team β€” can access your files outside of this secure process.

Yes. Your data is hosted on Amazon Aurora, which provides continuous replication across multiple Availability Zones and automated daily encrypted snapshots. This design ensures high availability and disaster recovery β€” even if an entire datacenter becomes unavailable, your data remains safe, durable, and quickly recoverable.

No. We hash your password once locally and send only the first 5 characters of that hash to HIBP β€” never the raw password.”

You can upload data using CSV templates or our Connectors for richer syncing. Exports are always available β€” from any table view you can export either a filtered set or all records.

No. All features are available during the 14-day trial. The only limit is on user count: you must upgrade to invite additional users, but you won’t be billed until the trial ends.

You can email support@itfolder.com at any time.

We deliver a holistic IT management platform built for IT managers and SMBs. Our Connectors aggregate rich metadata from your assets, while our unified interface streamlines security, compliance, documentation, ITSM, and finance. No silos β€” just one platform to run IT end-to-end.

By default, we use the Sentence Transformer model all-MiniLM-L6-v2 for fast, local embedding and search. You can also provide your OpenAI API key to use text-embedding-ada-002. Note: with OpenAI, data is sent externally and OpenAI usage charges apply.

Ready to Organize Your IT Universe?

Stop wasting 30% of your time hunting for information. Get started in minutes with our 14-day free trial.

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